2.4—Admission Classifications

Applicants are admitted to the Graduate School in one of three classifications: regular, graduate non-degree, or conditional. In addition, the provisional restriction can be used in conjunction with regular and conditional admission.

Regular. Applicants who have met all Graduate School and Graduate Studies Committee admission criteria and who have been approved by the Graduate Studies Committee to pursue a graduate degree are designated as regular students.

Graduate Non-Degree. U.S. applicants who do not intend to pursue a graduate degree at this university may register in the graduate non-degree classification. On verification of a baccalaureate degree from an accredited institution, graduate non-degree students may enroll in the Graduate School at large to take graduate courses open to graduate non-degree students. They are not registered in a specific graduate degree program, nor does their enrollment require the approval of a Graduate Studies Committee. Graduate non-degree students may not register for courses numbered 8998 and 8999. International graduate non-degree applicants are subject to restrictions as stated in section II.1.

If a graduate non-degree student is admitted to a graduate degree program, no more than seven hours of semester graduate credit accumulated while in this non-degree classification may be counted toward the graduate degree. Within this limit, the number of graduate credit hours is determined by the Graduate Studies Committee of the student’s intended degree program. Regardless of the hours counted toward degree requirements, all courses taken for graduate credit in graduate non-degree status count in the total earned hours; graded courses (A-EN) count in the cumulative point-hour ratio. Prior to the effective semester or session of admission to the degree program, the Graduate Studies Committee notifies the Graduate School of which courses are to count toward that degree.

Conditional. Applicants whose academic records indicate that they may have difficulty performing satisfactorily in a graduate degree program are designated as conditional students by the Graduate Studies Committee or by the Graduate School. The purpose of the conditional classification is to provide students an opportunity to compensate for any deficiencies and to demonstrate the ability to perform satisfactorily in the graduate program.

It is recommended that conditional students not enroll for more than nine credit hours per semester and not hold graduate associate appointments requiring them to give instruction in the area of subject matter deficiency. If the conditional designation results from a low entering cumulative point-hour ratio (CPHR), the candidate is ineligible to hold an appointment as a graduate associate (GA) unless the Graduate School approves a petition from the Graduate Studies Committee.

This classification is assigned for one or more of the following reasons. The applicant has

  1. a baccalaureate or professional degree from an unaccredited college or university
  2. less than the 3.0 Graduate School minimum undergraduate or graduate point-hour ratio
  3. subject matter deficiencies as specified by the Graduate Studies Committee

Provisional. Students admitted as regular or conditional may also be held in provisional status for transcripts and/or degree statement(s) that were pending at the time of admission. Provisional documents are listed in the Admission Notice and are to be submitted by the student by the first day of the first semester or session of enrollment. If the provision has not been satisfied by the second Friday of the first semester or session of enrollment, a provisional warning email is sent to the student. A hold will be placed on the student’s record during the sixth week of the semester or session that will inhibit further registration if the provision is still not satisfied by that time.

Specifying Conditions of Admission. The Graduate Studies Committee is responsible for specifying the conditions of admission. The committee must state not only the requirements of conditional admission but also the means by which the requirements are to be satisfied and the time limit for completing them. Once a conditional student has been assigned an advisor, the Graduate Studies Committee is responsible for informing the advisor of the admission conditions.

Change in Admission Classification. The regular and conditional classifications may be changed by the student’s Graduate Studies Committee by notifying the Graduate School. The provisional restriction is removed by the Admissions Office on receipt of the material outstanding. Graduate non-degree students who wish to become regular students at this university must apply to the Graduate School through the Admissions Office.

Conditional to Regular. It is the dual responsibility of the Graduate Studies Committee and the Graduate School to monitor the progress of students in the conditional classification. Each semester, the Graduate School notifies the Graduate Studies Committee of students listed as conditional. On completion of the conditions of admission set by the Graduate Studies Committee, the chair asks the Graduate School to change the student’s classification to regular.

Any student admitted in the conditional classification should be changed to regular by the Graduate Studies Committee before the Application to Graduate form is submitted. However, if the Graduate Studies Committee chair signs the Application to Graduate form for a conditional student, the Graduate School assumes that the student has fulfilled the conditions of admission and the student’s classification is changed to regular by the Graduate School. Failure to complete the conditional admission requirements within the time limit specified by the Graduate Studies Committee results in the student’s being denied further registration in that graduate program by the Graduate School.

Need help?

Contact staff members in the Graduate School using the staff directory, or call (614) 292-6031.

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